Institution Manager manual - Optional actions
The Archives Portal Europe's Dashboard offers some extra - optional - functionalities next to the ones that are necessary for the common workflow, these are:
- Create EAC-CPF files
- Manage topics
- Partially edit finding aids
- Create holding guides and source guides
- Convert data to EDM records and deliver those to Europeana
Contents
Create EAC-CPF files
An introduction to Encoded Archival Context - Corporate Bodies, Persons and Families (EAC-CPF) and the use of it in the Archives Portal Europe can be found in the apeEAC-CPF section of this Wiki and the schema for the apeEAC-CPF subset is available over here: http://www.archivesportaleurope.net/Portal/profiles/apeEAC-CPF.xsd.
Content providers, who don't have EAC-CPF files or can't export these kind of files from their own systems, can create EAC-CPF files in the Dashboard using a form. The form does not however cover all possible elements of apeEAC-CPF, but allows entering the key information about an entity. The created files are then available in the content manager, like the other files, in the EAC-CPF view of the Content manager screen.
The apeEAC-CPF form is available via de link in the Dashboard:
The form is then displayed using the full width of your screen, first you have to select the type of entity that you want to describe:
Next you can fill in the different tabs adapted to each entity type:
The quality of the search in the portal and the facets to refine the search depend on the quality of the data available in the EAC-CPF file:
The display of EAC-CPF files in the Archives Portal Europe facilitates links to original websites and authority files systems, but also to related archival material and related entities as available in the portal:
Mabage topics
The topics populate the tag-cloud displayed on the homepage or the portal, and are also available in a list via the menu "topics" in the footer. They are used as facets in the search results.
