DPT manual Additional functionalities - Revision history

Admin: Protected "DPT manual Additional functionalities" ([Edit=Allow only administrators] (indefinite) [Move=Allow only administrators] (indefinite)) [cascading]

2022-10-28T09:16:31Z

Protected "DPT manual Additional functionalities" ([Edit=Allow only administrators] (indefinite) [Move=Allow only administrators] (indefinite)) [cascading]

Admin: Replaced content with "The content of this page has been integrated into the [https://www.archivesportaleurope.net/tools/for-content-providers/data-preparation/data-preparation-tool-manual/ webs..."

2022-10-28T09:16:23Z

Replaced content with "The content of this page has been integrated into the [https://www.archivesportaleurope.net/tools/for-content-providers/data-preparation/data-preparation-tool-manual/ webs..."

Show changes

Admin: /* EDM conversion */

2020-11-25T16:51:25Z

‎EDM conversion

Admin: /* List the index terms of your files */

2018-08-03T10:20:48Z

‎List the index terms of your files

Admin: /* List the index terms of your files */

2018-08-03T10:20:13Z

‎List the index terms of your files

Admin: /* EDM conversion */

2018-08-03T10:16:01Z

‎EDM conversion

Admin: /* EDM conversion */

2018-08-03T10:09:28Z

‎EDM conversion

Admin: /* the apeEAC-CPF Control tab */

2018-08-03T10:03:16Z

‎the apeEAC-CPF Control tab

Admin: /* the apeEAC-CPF Control tab */

2018-08-03T10:02:44Z

‎the apeEAC-CPF Control tab

Admin: /* the Identity tab */

2018-08-03T10:00:51Z

‎the Identity tab

@@ Line 247: / Line 247: @@
 == EDM conversion ==
-Based on valid apeEAD files including links to digital objects, the tool can create files in the [https://pro.europeana.eu/resources/standardization-tools/edm-documentation Europeana Data Model (EDM)] format for Europeana. To start this apeEAD to EDM conversion, select an applicable file in the list in the tool and then click on the Use the EDM button in the summary tab.
+Based on valid apeEAD files including links to digital objects, the tool can create files in the [https://pro.europeana.eu/resources/standardization-tools/edm-documentation Europeana Data Model (EDM)] format for Europeana. To start this apeEAD to EDM conversion, select an applicable file in the list in the tool and then click on Convert to EDM button in the summary tab.
 [[File:APE_DPT_manual_64.png|400px|thumb|left|APE DPT manual, figure 64: start the apeEAD to EDM conversion]]
 <br clear=all>
-Next a new window opens where you have to select different options to fine-tuning the semi-automatic apeEAD to EDM conversion. All fields are mandatory, except '''''Specify additional rights information'''''.
+Next a new window opens where you have to select different options to fine-tuning the semi-automatic apeEAD to EDM conversion. All fields are mandatory, except '''''Specify additional rights information'''''. For all of these mandatory aspects, it is possible to have the tool check for existing information in the apeEAD file. When the according checkboxes are checked, this existing information is leading instead of any value provided via the tool and the latter will only be used in cases, where there is no according information in the file.
-[[File:APE_DPT_manual_65.png|400px|thumb|left|APE DPT manual, figure 65: the apeEAD to EDM conversion dialogue screen]]
+[[File:EDMConversionForm_DPT.png|400px|thumb|left|APE DPT manual, figure 65: the apeEAD to EDM conversion dialogue screen]]
 <br clear=all>
-Two conversion modes are available, '''''minimal''''' and '''''full''''':
+Additionally the conversion will automatically copy contextual information from higher levels within the apeEAD hierarchy, e.g. the name of the records creator, but also references to related material or publications, to the lower levels including the links to the digital objects in case this is not available on these lower levels directly.
-−
-* The '''''minimal conversion''''' will only include the information that is mandatory in EDM (the title of the object, the language of the object, the type of the digital object (TEXT, IMAGE, VIDEO, SOUND, 3D), the link to the digital object and the rights information on the digital object, plus the information on the data provider and the provider (by default: "Archives Portal Europe"). For all of these aspects, apart from the rights information, it is possible to have the tool check for existing information in the apeEAD file. When the according checkboxes are checked, this existing information is leading instead of any value provided via the tool and the latter will only be used in cases, where there is no according information in the file.
-−
-* The '''''full conversion''''' allows you to additionally specify context information which shall be included. Basically, this will refer to copying information from higher levels in the apeEAD hierarchy in case this is not available on the lower level, which is linked to the digital object. Typically, this refers to a concatenation of the titles of the higher levels to be provided with the single unit or the name of the records' creator.
 == List the index terms of your files ==

@@ Line 272: / Line 272: @@
 This option is available after having selected one or more files in the list of the tool via the '''''List controlaccess''''' button at the bottom of the list, under the '''''Create holdings guide''''' button.
-''Note: this functionality is available in DPT v2.0.5 or higher.''
+''Note: this functionality is only available in the Data Preparation Tool (DPT) v2.0.5 or higher.''
 [[Category:Tools_DPT_manual]]

← Older revision		Revision as of 10:20, 3 August 2018
Line 265:		Line 265:
	== List the index terms of your files ==		== List the index terms of your files ==

		+	This option allows you to let the tool read the files you have selected and list all subelements of <controlaccess/> in them. This is interesting for two reasons:
		+
		+	* Prepare mapping files to the "topics" within the Dashboard, which will link them to the according topic in tag cloud displayed on the home page of the Archives Portal Europe. The tags are based on the content of the EAD element <controlaccess/>. Therefore, if an indexation term matches a topic, it will automatically be linked to it after publication in the Dashboard.
		+	* Rapidly check the indexation terms of your file(s) for the topics functionality or for other purposes, like creating thesauri.
		+
		+	This option is available after having selected one or more files in the list of the tool via the '''''List controlaccess''''' button at the bottom of the list, under the '''''Create holdings guide''''' button.
		+
		+	''Note: this functionality is available in DPT v2.0.5 or higher.''
		+
	[[Category:Tools_DPT_manual]]		[[Category:Tools_DPT_manual]]

@@ Line 247: / Line 247: @@
 == EDM conversion ==
-Based on valid apeEAD files including links to digital objects, the tool can create files in the [https://pro.europeana.eu/resources/standardization-tools/edm-documentation Europeana Data Model (EDM)] format for Europeana. To start this apeEAD to EDM conversion, select an applicable file in the list in the tool and then click on the Use the EDM button in the summary tab. A new window opens (see figure 14) where you have to select different options. Please note that all fields are mandatory, except Specify additional rights information.
+Based on valid apeEAD files including links to digital objects, the tool can create files in the [https://pro.europeana.eu/resources/standardization-tools/edm-documentation Europeana Data Model (EDM)] format for Europeana. To start this apeEAD to EDM conversion, select an applicable file in the list in the tool and then click on the Use the EDM button in the summary tab.
 [[File:APE_DPT_manual_64.png|400px|thumb|left|APE DPT manual, figure 64: start the apeEAD to EDM conversion]]
 <br clear=all>
 [[File:APE_DPT_manual_65.png|400px|thumb|left|APE DPT manual, figure 65: the apeEAD to EDM conversion dialogue screen]]
 <br clear=all>
 == List the index terms of your files ==
 [[Category:Tools_DPT_manual]]

@@ Line 247: / Line 247: @@
 == EDM conversion ==
-[[File:APE_DPT_manual_64.png|400px|thumb|left|APE DPT manual, figure 64: the apeEAD to EDM conversion dialogue screen]]
+Based on valid apeEAD files including links to digital objects, the tool can create files in the [https://pro.europeana.eu/resources/standardization-tools/edm-documentation Europeana Data Model (EDM)] format for Europeana. To start this apeEAD to EDM conversion, select an applicable file in the list in the tool and then click on the Use the EDM button in the summary tab. A new window opens (see figure 14) where you have to select different options. Please note that all fields are mandatory, except Specify additional rights information.
 <br clear=all>

← Older revision	Revision as of 09:16, 28 October 2022
(No difference)

@@ Line 240: / Line 240: @@
 === the apeEAC-CPF Control tab ===
-This tab can hold all administrative data needed for the apeEAC-CPF file. It includes fields for the ID of the entity used in the Archives Portal Europe, the person or institution responsible for the description, the identifier of the institution responsible for the description, a field (additional fields can be created) for local identifiers of the description, and dropdown boxes for the used languages and scripts.
+This tab will hold all administrative data needed for the apeEAC-CPF file. It includes fields for the ID of the entity used in the Archives Portal Europe, the person or institution responsible for the description, the identifier of the institution responsible for the description, a field (additional fields can be created) for local identifiers of the description, and dropdown boxes for the used languages and scripts.
 [[File:APE_DPT_manual_63.png|400px|thumb|left|APE DPT manual, figure 63: the EAC-CPF form, the Control tab]]

← Older revision		Revision as of 10:02, 3 August 2018
Line 239:		Line 239:

	=== the apeEAC-CPF Control tab ===		=== the apeEAC-CPF Control tab ===
		+
		+	This tab can hold all administrative data needed for the apeEAC-CPF file. It includes fields for the ID of the entity used in the Archives Portal Europe, the person or institution responsible for the description, the identifier of the institution responsible for the description, a field (additional fields can be created) for local identifiers of the description, and dropdown boxes for the used languages and scripts.

	[[File:APE_DPT_manual_63.png\|400px\|thumb\|left\|APE DPT manual, figure 63: the EAC-CPF form, the Control tab]]		[[File:APE_DPT_manual_63.png\|400px\|thumb\|left\|APE DPT manual, figure 63: the EAC-CPF form, the Control tab]]

@@ Line 103: / Line 103: @@
 * '''''Link to your institutions holdings guide''''': please note that only the link title on the right will be displayed. You can either copy-paste the url or enter a specific text.
-=== the Identity tab ===
+=== the EAG2012 Identity tab ===
 In this tab you can expand the basic information which you provided in the tab '''''Your institution'''''.